# How to Add Conditional Formatting to Reports MS Access

> To add conditional formatting to reports in Microsoft Access, open the report in Design View from the Navigation Pane. Go to the Format tab, click Conditional Formatting, and select New Rule. Define the condition, choose your formatting options like font color and background color, and click OK to save.

Canonical: https://livedemo.ai/tutorials/how-to-add-conditional-formatting-to-reports-ms-access/
Updated: 2026-10-05
Interactive demo: https://story-api.livedemo.ai/workspaces/62255d3d3304f17b8f5e2d03/stories/692a2d09a98365d08657068f/preview?step=1

## Steps

1. In the 'Navigation Pane', right-click the report you want to modify. Select 'Design View'.
2. Go to the 'Format' tab on the Ribbon.
3. Click 'Conditional Formatting' in the 'Control Formatting' group.
4. A new dialog box will appear for defining the rule. Click 'New Rule'.
5. Set the condition for applying the formatting.
6. Choose the desired formatting such as font color, background color, and italic.
7. Click 'OK' to save the rule.