# How to Use Group By in Queries MS Access

> To use Group By in queries in MS Access, go to the 'Create' tab, select 'Query Design', and add your table. Drag the field to the grid, click the 'Totals' button, select 'Group By' in the 'Total Row', and click 'Run'.

Canonical: https://livedemo.ai/tutorials/how-to-use-group-by-in-queries-ms-access/
Updated: 2026-10-05
Interactive demo: https://story-api.livedemo.ai/workspaces/62255d3d3304f17b8f5e2d03/stories/692a519aab56e05a00ffe780/preview?step=1

## Steps

1. Go to the 'Create' tab.
2. Select the 'Query Design' button.
3. Add the table or query containing the field you want to count by clicking the 'Add Selected Tables'.
4. Drag the desired field into the query grid.
5. Click the 'Totals' button in the ribbon (Σ) symbol.
6. In the 'Total Row', select 'Group By'.
7. Run the query to see the results by clicking the 'Run' button.
8. By following these steps, you can effectively use the 'Group By' function in MS Access.