How to Send Bulk Invoices in Xero
- George Apostolov
How to Send Bulk Invoices in Xero: step-by-step guide
On Xero's main dashboard, head over to the top menu bar and click 'Business'.
Select 'Invoices' from the list of options.
After that, tap the drop-down arrow next to 'New Invoice'.
Under the Invoice To section, choose the specific group that contains the contacts to whom you want to bulk send the invoices.
Provide the necessary information related to the invoices you wish to bulk send. Enter the details into their respective input fields.
Once done, click 'Create Draft Invoices' in the top-right corner to proceed.
Tick the checkbox beside the newly created invoices you want to bulk send.
Subsequently, click 'Approve'.
Finally, tap 'OK' to proceed. The selected Xero invoices will be bulk-sent immediately to the intended recipients.
Quick answer: To send bulk invoices, navigate to Business and select Invoices in Xero. Tap the drop-down arrow next to New Invoice, choose a contact group, and enter the invoice details. Click Create Draft Invoices, select the checkboxes for the invoices, click Approve, and tap OK to complete the bulk-sending process.
About this Xero tutorial
Send bulk invoices efficiently in Xero by grouping contacts, creating draft invoices, approving them, and sending them all at once. This guide shows how to send Bulk Invoices in Xero in 9 steps, starting with "On Xero's main dashboard, head over to the top menu bar and click 'Business'" and finishing with "Finally, tap 'OK' to proceed. The selected Xero invoices will be bulk-sent immediately...". The interactive demo above is a click-through copy of the real Xero interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to send Bulk Invoices in Xero?
9 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Xero data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Xero. Related guides: How to Send Customer Statements in Xero, How to Set Up a New Xero Subscription From Scratch and How to Set Up a Paid Parental Leave in Xero. Last reviewed 05 Oct 2026.
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