How to Add Text to Power BI
- George Apostolov
How to Add Text to Power BI: step-by-step guide
Go to the 'Home' tab, select '+ New report'.
Choose to manually enter data for this demo - it's a quick way to see how text elements work in Power BI.
Click 'Create a blank report'. This is where we'll add both visualizations and explanatory text.
Click 'Create' and confirm your data source to open the report designer workspace.
Select 'Text box' from the visualization pane to add descriptive text alongside your data visuals.
Drag and position your text box where it makes sense - headers work well at the top, while explanatory notes can go beside charts.
Type your text and use the formatting options to adjust font, size, and alignment to match your report's style.
Your text is now integrated into your Power BI report.
Quick answer: To add text in Power BI, start a new report by entering data manually, open the blank report designer, and select the text box from the visualization pane. Next, drag and position the text box on your report, type your desired content, and use the formatting tools to adjust the font, size, and alignment.
About this Power BI tutorial
Integrate descriptive text boxes into your Power BI reports by positioning, typing, and formatting content alongside your data visualizations. This guide shows how to add Text to Power BI in 8 steps, starting with "Go to the 'Home' tab, select '+ New report'" and finishing with "Your text is now integrated into your Power BI report". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to add Text to Power BI?
8 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Add Current Date in Power BI, How to Add Timeline in Power BI and How to Add Total in Power BI. Last reviewed 05 Oct 2026.
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