How to Set Print Area in MS Excel
- George Apostolov
How to Set Print Area in MS Excel: step-by-step guide
Select the cells you want to print.
Go to the Page Layout tab, click on Print Area.
Select Set Print Area.
Navigate to the View tab and click on Page Break Preview.
You will see how the selected area will appear on printed pages.
Quick answer: To set the print area in Excel, select the desired cells, go to the Page Layout tab, click Print Area, and choose Set Print Area. Next, navigate to the View tab and click Page Break Preview to see how the selected area will appear on the printed pages.
About this Excel tutorial
Easily define and preview your Excel print areas by selecting cells, applying the print area setting, and checking the layout in preview mode. This guide shows how to set Print Area in MS Excel in 5 steps, starting with "Select the cells you want to print" and finishing with "You will see how the selected area will appear on printed pages". The interactive demo above is a click-through copy of the real Excel interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to set Print Area in MS Excel?
5 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Excel data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Excel. Related guides: How to Share an Excel File in Microsoft Teams Channels, How to Share Workbook in Microsoft Excel and How to Show the Quick Access Toolbar in Microsoft Excel for Mac. Last reviewed 05 Oct 2026.
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