How to Share Microsoft Planner with External Users
- George Apostolov
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How to Share Microsoft Planner with External Users: step-by-step guide
On the main dashboard of your Teams account, navigate to the left-side panel and click 'Teams'.
After that, find and open the specific team where your plan is currently integrated.
Tap the 'More Options' button next to the team's name.
Subsequently, choose 'Add Member' from the list of options.
Type the email address of the external user into the provided input field.
Click 'Add as a Guest' to confirm your request.
Once done, click 'Add' to save the changes.
After completing these steps, the external user will be added to the selected team. From there, he or she can access the planner whenever needed.
Quick answer: To share Microsoft Planner with external users in Teams, navigate to your Teams panel, open the specific team, click More Options, and select Add Member. Next, enter the external user's email, click Add as a Guest, and click Add to save the changes so they can access the planner.
About this Microsoft tutorial
Collaborate on Microsoft plans by adding external guests to your Teams channel through the member addition settings. This guide shows how to share Microsoft Planner with External Users in 8 steps, starting with "On the main dashboard of your Teams account, navigate to the left-side panel and click..." and finishing with "After completing these steps, the external user will be added to the selected team. Fro...". The interactive demo above is a click-through copy of the real Microsoft interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to share Microsoft Planner with External Users?
8 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Microsoft data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Microsoft. Related guides: How to Share Workbook in Microsoft Excel, How to Show the Quick Access Toolbar in Microsoft Excel for Mac and How to Sort Data in Microsoft Excel. Last reviewed 05 Oct 2026.
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