How to Unapprove an Invoice in Xero
- George Apostolov
How to Unapprove an Invoice in Xero: step-by-step guide
On Xero's main dashboard, go to the top menu bar and click 'Business'.
Choose 'Invoices' from the list of options.
After that, tap the 'Awaiting Payment' tab.
Find and open the invoice you want to unapprove.
From there, go to the top-right corner and click the 'More Options' button.
Pick 'Void' to proceed.
Subsequently, click 'Void' one more time to confirm your request.
The selected invoice will be voided. Now, tap the 'View Invoice' option next to the Invoice Voided notification.
Navigate to the top-right corner afterwards, then click the 'More Options' button.
Following that, click 'Copy to Draft' invoice.
Confirm or change the suggested contact and then click 'Copy'.
Finally, review the details and tap 'Save & Close'. The selected Xero invoice will be unapproved instantly and reverted to drafts.
Quick answer: To unapprove an invoice in Xero, navigate to Business Invoices, open the awaiting payment invoice, void it, copy it to a draft from the void notification, and save the changes.
About this Xero tutorial
Revert approved bills to drafts in Xero by voiding the document, copying it to a new draft, and saving your changes. This guide shows how to unapprove an Invoice in Xero in 12 steps, starting with "On Xero's main dashboard, go to the top menu bar and click 'Business'" and finishing with "Finally, review the details and tap 'Save & Close'. The selected Xero invoice will be u...". The interactive demo above is a click-through copy of the real Xero interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to unapprove an Invoice in Xero?
12 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Xero data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Xero. Related guides: How to Unlock a Period in Xero, How to Unlock Accounts in Xero When the Password is Forgotten and How to Unreconcile a Transaction in Xero. Last reviewed 05 Oct 2026.
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