How to Display the Total Number of Records in Power BI
- George Apostolov
How to Display the Total Number of Records in Power BI: step-by-step guide
Open your Power BI Desktop and navigate to your desired report.
Go to the 'Visualizations' pane.
Select your visual.
From the 'Visualizations' pane, click the 'Card' visual.
A Card is perfect for showing a single big number, like total records.
Quick answer: To display the total number of records in Power BI Desktop, navigate to your desired report, go to the Visualizations pane, and select your visual. Then, click the Card visual from the pane to show your single big number.
About this Power BI tutorial
Show total record counts in Power BI by adding a Card visual to your report page for a quick single-number display. This guide shows how to display the Total Number of Records in Power BI in 5 steps, starting with "Open your Power BI Desktop and navigate to your desired report" and finishing with "A Card is perfect for showing a single big number, like total records". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to display the Total Number of Records in Power BI?
5 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How To Do Distribution in Power BI, How to Download a Power BI Report as a PDF and How to Download Power BI Desktop. Last reviewed 05 Oct 2026.
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