How to Rank Data in Microsoft Excel
- George Apostolov
How to Rank Data in Microsoft Excel: step-by-step guide
To get started, select a cell under the column you wish to use for ranking.
Go to the top menu bar afterwards, then click 'Formulas'.
Subsequently, find and select 'More Functions'.
Hover your mouse cursor over the 'Statistical' option and then choose 'Rank.EQ'.
Following that, click the 'Number' input field and enter the cell reference containing the data you wish to rank.
Likewise, click the 'REF' input field and specify the cell range you wish to use for ranking.
Enter "0" into the 'Order' input field if you wish to rank the data in descending order. Otherwise, write "1".
Once done, tap 'Insert' to run the formula.
After completing these steps, the selected Excel data will be ranked based on your input.
Quick answer: To rank data in Microsoft, select a cell under the column, go to Formulas, choose More Functions, and select Statistical then Rank.EQ. Next, enter the cell reference in Number, specify the cell range in REF, enter the Order, and click Insert to run the formula.
About this Microsoft tutorial
Rank spreadsheet data easily in Microsoft Excel by using the Rank.EQ statistical formula and configuring the required inputs. This guide shows how to rank Data in Microsoft Excel in 9 steps, starting with "To get started, select a cell under the column you wish to use for ranking" and finishing with "After completing these steps, the selected Excel data will be ranked based on your input". The interactive demo above is a click-through copy of the real Microsoft interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to rank Data in Microsoft Excel?
9 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Microsoft data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Microsoft and Excel. Related guides: How to Recover a Microsoft Excel File, How to Reference a Cell From Another Sheet in Microsoft Excel and How to Remove All the Hyperlinks in Microsoft Excel. Last reviewed 05 Oct 2026.
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