How to Share Power BI Dashboards
- George Apostolov
How to Share Power BI Dashboards: step-by-step guide
Inside Power BI's homepage, find the specific dashboard you wish to share and click its corresponding 'Open' button.
After that, head over to the top navigation bar and click 'Share'.
Enter the name or the email address of the intended recipients into the provided input field.
Subsequently, configure the permission settings based on your preference and add a short note.
Finally, click 'Grant Access' to share your Power BI dashboard based on your input.
Quick answer: To share dashboards in Power BI, open the specific dashboard from the homepage, click Share in the top navigation bar, and enter the recipients' names or email addresses. Next, configure your preferred permission settings, add a short note, and click Grant Access to complete the sharing process.
About this Power BI tutorial
Distribute your Power BI dashboards easily by entering recipient emails, setting permissions, and granting access directly from the top navigation bar. This guide shows how to share Power BI Dashboards in 5 steps, starting with "Inside Power BI's homepage, find the specific dashboard you wish to share and click its..." and finishing with "Finally, click 'Grant Access' to share your Power BI dashboard based on your input". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to share Power BI Dashboards?
5 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Share Power BI Reports, How to Show Percentage in Power BI and How to Show Total in Power BI. Last reviewed 05 Oct 2026.
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