How to Use Asana Timeline
- George Apostolov
This guide is an interactive LiveDemo. Create interactive demos of your own product: Interactive demo software · Interactive customer onboarding guides · Start free
How to Use Asana Timeline: step-by-step guide
On your 'Project' section, go to the 'Timeline' menu.
You'll see your tasks displayed as bars on the timeline. Each task is represented by a bar, and its length corresponds to its duration.
From your timeline, you can click the task box to view its subtasks. The subtask count appears next to the task name.
When you click the task, you'll be directed to the task pane you'll see the subtasks below.
Click the unscheduled subtask and schedule it from the tasks pane.
To add tasks in the timeline, simply click the 'Add task' button and name your task.
You can drag the task in your timeline and place it whenever you see fit.
You can reschedule tasks in bulk by clicking the CTRL key on your PC.
You can multi-select tasks.
Drag them across to where you see a more realistic date on your timeline.
You can also sort your tasks on your timeline by either start date or due date or assignee.
To save your default view, click 'Save view' button.
To set colours on your timeline, click the 'Color:' to choose your colour preferences.
You can choose 'Asana Default', which pulls from other colours you have set in Asana, or you can set your colour logic based on custom fields.
Once you've set up your timeline, make sure to save your changes.
Quick answer: To use the Timeline in Asana, navigate to the Timeline menu from your Project section. View, schedule, and add tasks or subtasks as bars. Drag tasks to reschedule them individually or in bulk using the CTRL key. Finally, sort your tasks, set your color preferences, and click Save view.
About this Asana tutorial
Manage project schedules effectively by creating, sorting, and coloring tasks using the interactive Timeline feature in Asana. This guide shows how to use Asana Timeline in 15 steps, starting with "On your 'Project' section, go to the 'Timeline' menu" and finishing with "Once you've set up your timeline, make sure to save your changes". The interactive demo above is a click-through copy of the real Asana interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to use Asana Timeline?
15 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Asana data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Asana. Related guides: How to Use Milestones in Asana, How to Use Portfolios in Asana and Trigger Google Calendar reminders from Asana task due dates. Last reviewed 05 Oct 2026.
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