How to Automate Power BI Reports
- George Apostolov
How to Automate Power BI Reports: step-by-step guide
Open the report or dashboard in Power BI Service.
In the top menu bar, click on the 'Subscribe' menu.
Click 'Create a subscription' to initiate a new workflow to define how and when your report will be delivered.
Name your subscription.
Set up who should get the email, how often, and at what time.
Review subscription details to ensure everything is configured correctly and click 'Save'.
Success! Your Power BI report will now be automatically delivered according to your schedule.
Quick answer: To automate Power BI reports, open your report in Power BI Service, click 'Subscribe' in the top menu bar, and select 'Create a subscription'. Name the subscription, configure the recipient list, frequency, and time. Finally, review your settings and click 'Save' to enable scheduled delivery.
About this Power BI tutorial
Automate your Power BI report delivery by setting up customized email subscriptions with specific frequencies and times. This guide shows how to automate Power BI Reports in 7 steps, starting with "Open the report or dashboard in Power BI Service" and finishing with "Success! Your Power BI report will now be automatically delivered according to your sch...". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to automate Power BI Reports?
7 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI and Automation. Related guides: How to Automatically Refresh Power BI Report, How to Bring In Microsoft Planner Data to Power BI and How to Build a Power BI Dashboard. Last reviewed 05 Oct 2026.
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