How to Schedule Power BI Refresh
- George Apostolov
How to Schedule Power BI Refresh: step-by-step guide
Start by accessing your personal analytics space in 'My workspace' where all your reports live.
In the Power BI service, go to your workspace and locate the semantic model you want to refresh.
Click the icon for 'Schedule refresh'.
Select 'Refresh' from the options.
Turn 'Keep data updated' to 'ON'.
Set your refresh schedule under 'Refresh frequency'.
Set time zones and pick specific times.
Click 'Apply' at the bottom when you’re done to save changes.
Quick answer: To schedule a refresh in Power BI, access your workspace and select the semantic model. Click 'Schedule refresh', choose 'Refresh', and toggle 'Keep data updated' to 'ON'. Configure your refresh frequency, time zones, and specific times, then click 'Apply' to save your changes.
About this Power BI tutorial
Automate data updates in Power BI by configuring refresh frequencies, time zones, and specific times within your workspace semantic model settings. This guide shows how to schedule Power BI Refresh in 8 steps, starting with "Start by accessing your personal analytics space in 'My workspace' where all your repor..." and finishing with "Click 'Apply' at the bottom when you’re done to save changes". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to schedule Power BI Refresh?
8 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Search in Power BI, How to Secure Power BI Dashboard and How to Set up Power BI. Last reviewed 05 Oct 2026.
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