How to Secure Power BI Dashboard
- George Apostolov
How to Secure Power BI Dashboard: step-by-step guide
Start by exploring your workspace, where all your analytics projects live. Click 'My workspace'.
Access your dashboard to view your key metrics and visualizations at a glance.
Click the three-dot menu to open the dashboard sharing options to collaborate with your team members.
Select 'Manage permissions' to control who can view or edit your insights through permission management.
Click 'Add user'.
Enter the email address of team members you want to collaborate with.
Select the appropriate access level for your team member.
Define what actions they can perform with your dashboard data.
Click 'Grant access' to complete the process for your selected team member.
Quick answer: To secure your dashboard in Power BI, start by exploring your workspace and accessing your dashboard. Click the three-dot menu, select Manage permissions, and click Add user. Enter the team member's email address, select their access level, define their data actions, and click Grant access to complete the process.
About this Power BI tutorial
Control access to your Power BI dashboard by managing user permissions, assigning access levels, and granting data actions securely. This guide shows how to secure Power BI Dashboard in 9 steps, starting with "Start by exploring your workspace, where all your analytics projects live. Click 'My wo..." and finishing with "Click 'Grant access' to complete the process for your selected team member". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to secure Power BI Dashboard?
9 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Set up Power BI, How to Set Up RLS in Power BI and How to Set Up Scheduled Refreshes in Power BI. Last reviewed 05 Oct 2026.
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