How to Share a Power BI Report with External Users
- George Apostolov
How to Share a Power BI Report with External Users: step-by-step guide
Open your Power BI Service account and click on the report you want to share.
Initiate collaboration by clicking the 'Share' button for your data visualization.
Enter the external user's email address.
Click 'Send' to confirm.
Quick answer: To share a Power BI report with external users in the Power BI Service, open your account and select the report. Click the Share button, enter the external user's email address, and click Send to confirm.
About this Power BI tutorial
Collaborate securely by sharing Power BI reports with external users. Enter their email and send access directly from your service account. This guide shows how to share a Power BI Report with External Users in 4 steps, starting with "Open your Power BI Service account and click on the report you want to share" and finishing with "Click 'Send' to confirm". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to share a Power BI Report with External Users?
4 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Share Power BI Dashboards, How to Share Power BI Reports and How to Show Percentage in Power BI. Last reviewed 05 Oct 2026.
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