How to Share a Power BI Dashboard with External Users
- George Apostolov
How to Share a Power BI Dashboard with External Users: step-by-step guide
Open the dashboard you want to share. You need a Power BI Pro license.
Click the 'Share' button.
Enter the external user’s work or school email address in the empty field.
Add an optional message.
Select 'Grant access' to proceed.
Quick answer: To share a dashboard in Power BI, open the dashboard using a Pro license and click the 'Share' button. Next, enter the external user's work or school email address, include an optional message, and select 'Grant access' to finish.
About this Power BI tutorial
Collaborate securely by sharing your Power BI dashboards with external users using their work or school email addresses. This guide shows how to share a Power BI Dashboard with External Users in 5 steps, starting with "Open the dashboard you want to share. You need a Power BI Pro license" and finishing with "Select 'Grant access' to proceed". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to share a Power BI Dashboard with External Users?
5 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Share a Power BI Report with External Users, How to Share Power BI Dashboards and How to Share Power BI Reports. Last reviewed 05 Oct 2026.
Create your first interactive demo in minutes
No credit card required • Start building today
