How to Use Power BI Desktop
- George Apostolov
How to Use Power BI Desktop: step-by-step guide
To use the Power BI Desktop, click 'Blank report'.
Select a data source to add your data report in Power BI.
Select the table you want to import and click 'Load'.
Once connected, you can pull the data into Power BI and build visuals.
Click on the 'File' option to save your Power BI data.
Choose from the options whether to save or export the data.
Finally, click 'Export to PDF'.
Quick answer: To use Power BI Desktop, click 'Blank report', select a data source, choose the table to import, and click 'Load'. Pull the data to build visuals, click 'File' to save or export, and finally click 'Export to PDF'.
About this Power BI tutorial
Create visuals, import data tables, and save reports using Power BI Desktop. Follow these steps to build and export your data to PDF. This guide shows how to use Power BI Desktop in 7 steps, starting with "To use the Power BI Desktop, click 'Blank report'" and finishing with "Finally, click 'Export to PDF'". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to use Power BI Desktop?
7 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Use Power BI Free, How to Use Power BI in PowerPoint and How to Use Power BI Not Apart of a Company. Last reviewed 05 Oct 2026.
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