How to Use Power BI Online

George Apostolov
Updated 05 Oct 2026
- ▣ Power BI

How to Use Power BI Online: step-by-step guide

Sign in with your work or school account and start your data journey by importing information directly from your clipboard or manual entry.
Open your report and publish it.
Click 'Edit' to configure your report.
Add custom visuals to your report.
Access the 'File' menu to save, export, or publish your work.
Click 'Share', then enter their emails.
Set permissions to control who can access and interact with your report.
Select a dashboard to feature this visualization for ongoing reference and click 'Pin live'.

Quick answer: To use Power BI Online, sign in to import data, publish reports, click Edit to configure, add custom visuals, use the File menu to save or export, share via email with set permissions, and pin live visualizations to a dashboard.

About this Power BI tutorial

Manage, configure, share, and publish your reports efficiently with Power BI Online by following these step-by-step instructions. This guide shows how to use Power BI Online in 8 steps, starting with "Sign in with your work or school account and start your data journey by importing infor..." and finishing with "Select a dashboard to feature this visualization for ongoing reference and click 'Pin l...". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.