How to Archive Rows in Smartsheet
- George Apostolov
How to Archive Rows in Smartsheet: step-by-step guide
Inside Smartsheet's Grid View, find the row you want to archive and tap its corresponding 'Row Menu' button.
Select 'Move to Another Sheet' from the list of options.
After that, pick the sheet where you wish to store the archived rows.
Once done, click 'OK' to proceed.
Finally, the selected row will be moved to a separate sheet dedicated to archived rows.
Quick answer: To archive rows in Smartsheet, open Grid View and tap the Row Menu button for the desired row. Select Move to Another Sheet, choose your destination archive sheet, and click OK to successfully move the row.
About this Smartsheet tutorial
Archive rows in Smartsheet by moving them to a separate storage sheet via the Grid View row menu. This guide shows how to archive Rows in Smartsheet in 5 steps, starting with "Inside Smartsheet's Grid View, find the row you want to archive and tap its correspondi..." and finishing with "Finally, the selected row will be moved to a separate sheet dedicated to archived rows". The interactive demo above is a click-through copy of the real Smartsheet interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to archive Rows in Smartsheet?
5 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Smartsheet data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Smartsheet. Related guides: How to Cancel the Smartsheet Subscription, How to Change the Primary Column in Smartsheet and How to Connect a Smartsheet Document to Power BI. Last reviewed 05 Oct 2026.
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