How to Export Data from MS Access to Excel
- George Apostolov
How to Export Data from MS Access to Excel: step-by-step guide
Open your Access database and ensure the table, query, or form you want to export is available.
In the 'Navigation Pane', click on the table or query you want to export.
Click on the 'External Data' tab on the Ribbon.
In the 'Export' group, click 'Excel'.
In the 'Export - Excel Spreadsheet' dialog box, Specify the location and file name for the Excel file.
Check 'Export data with formatting and layout' if required. Choose whether to open the file after exporting by checking 'Open the destination file after the export operation is complete'.
Click 'OK' to start the export process.
If you selected 'Save Export Steps', you can name and save the settings for future use.
Click 'Save Export'.
Open the exported Excel file to ensure the data was exported correctly.
Quick answer: To export data to Excel, open your Access database, select the table or query in the Navigation Pane, and go to the External Data tab on the Ribbon. Click Excel, specify the file location and name, choose formatting and layout options, and click OK to complete the export process.
About this Excel tutorial
Quickly transfer your Access database tables or queries into an Excel spreadsheet by following these simple export steps. This guide shows how to export Data from MS Access to Excel in 10 steps, starting with "Open your Access database and ensure the table, query, or form you want to export is av..." and finishing with "Open the exported Excel file to ensure the data was exported correctly". The interactive demo above is a click-through copy of the real Excel interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to export Data from MS Access to Excel?
10 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Excel data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Excel. Related guides: How to Export Info from SurveyMonkey into Excel, How to export jira tickets to excel and How to Export Monday Board to Excel. Last reviewed 05 Oct 2026.
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