How to Export Power BI Reports to Excel
- George Apostolov
How to Export Power BI Reports to Excel: step-by-step guide
Head over to the top navigation bar and click 'Reading View'.
Following that, click 'Export'.
Choose 'Analyze in Excel' from the list of options.
After completing these steps, your Power BI report will be exported to Excel. Tap 'Open in Excel For the Web' and then download the Excel file from there.
Quick answer: To export Power BI reports to Excel, click 'Reading View' in the top navigation bar, select 'Export', and choose 'Analyze in Excel'. Finally, tap 'Open in Excel For the Web' and download the file.
About this Excel tutorial
Download your Power BI data into Excel by using Reading View, exporting, selecting Analyze in Excel, and downloading the web file. This guide shows how to export Power BI Reports to Excel in 4 steps, starting with "Head over to the top navigation bar and click 'Reading View'" and finishing with "After completing these steps, your Power BI report will be exported to Excel. Tap 'Open...". The interactive demo above is a click-through copy of the real Excel interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to export Power BI Reports to Excel?
4 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Excel data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Excel and Power BI. Related guides: Salesforce - Export reports to excel, How to Export Smartsheet Projects to Excel and How to Fill Down in Microsoft Excel. Last reviewed 05 Oct 2026.
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