How to Use Group By in Queries MS Access
- George Apostolov
How to Use Group By in Queries MS Access: step-by-step guide
Go to the 'Create' tab.
Select the 'Query Design' button.
Add the table or query containing the field you want to count by clicking the 'Add Selected Tables'.
Drag the desired field into the query grid.
Click the 'Totals' button in the ribbon (Σ) symbol.
In the 'Total Row', select 'Group By'.
Run the query to see the results by clicking the 'Run' button.
By following these steps, you can effectively use the 'Group By' function in MS Access.
Quick answer: To use Group By in queries in MS Access, go to the 'Create' tab, select 'Query Design', and add your table. Drag the field to the grid, click the 'Totals' button, select 'Group By' in the 'Total Row', and click 'Run'.
About this tutorial
Organize and summarize data in the app using the Totals button and Group By function in query design. This guide shows how to use Group By in Queries MS Access in 8 steps, starting with "Go to the 'Create' tab" and finishing with "By following these steps, you can effectively use the 'Group By' function in MS Access". The interactive demo above is a click-through copy of the real product interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to use Group By in Queries MS Access?
8 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your data or settings. Once you know the flow, repeat it in your own workspace.
Create your first interactive demo in minutes
No credit card required • Start building today
