How to Mark Invoices as Paid in Xero
- George Apostolov
How to Mark Invoices as Paid in Xero: step-by-step guide
On Xero's main dashboard, go to the top menu bar and click 'Business'.
Choose 'Invoices' from the list of options.
After that, find and select the invoice you wish to mark as paid.
Tap 'Add Payment' at the top-right corner to proceed.
Fill out the input fields with the required information related to the invoice payment, specifically the Amount Paid, Date Paid, Account, and Reference.
Once done, click 'Add' to apply the changes.
After completing these steps, the selected Xero invoice will be marked as paid instantly.
Quick answer: To update invoice statuses in Xero, navigate to Business and Invoices, select the desired invoice, and click Add Payment. Next, enter the Amount Paid, Date Paid, Account, and Reference information. Finally, click Add to instantly mark the invoice as paid.
About this Xero tutorial
Mark invoices as paid in Xero by entering payment details like amount, date, account, and reference to update your records instantly. This guide shows how to mark Invoices as Paid in Xero in 7 steps, starting with "On Xero's main dashboard, go to the top menu bar and click 'Business'" and finishing with "After completing these steps, the selected Xero invoice will be marked as paid instantly". The interactive demo above is a click-through copy of the real Xero interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to mark Invoices as Paid in Xero?
7 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Xero data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Xero. Related guides: How to Merge Contacts in Xero, How to Pay a Bill in Xero and How to Pay an Invoice in Xero. Last reviewed 05 Oct 2026.
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