How to Print Power BI Report to PDF
- George Apostolov
This guide is an interactive LiveDemo. Create interactive demos of your own product: Interactive demo software · Interactive customer onboarding guides · Start free
How to Print Power BI Report to PDF: step-by-step guide
Open your report in Power BI Desktop.
Click the 'File' menu at the top-left of the screen.
Select 'Export'.
Click 'Export to PDF'.
Power BI will generate a PDF with all report pages.
Click on the 'Print' icon to print the Power BI report in PDF.
Quick answer: To print a report to PDF in Power BI, open the report in Power BI Desktop, click the File menu, select Export, and click Export to PDF. Once Power BI generates the PDF with all report pages, click the Print icon.
About this Power BI tutorial
Export and print your Power BI report to PDF by selecting Export from the File menu in Power BI Desktop and clicking the print icon. This guide shows how to print Power BI Report to PDF in 6 steps, starting with "Open your report in Power BI Desktop" and finishing with "Click on the 'Print' icon to print the Power BI report in PDF". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to print Power BI Report to PDF?
6 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Publish a Power BI Dashboard, How to Publish a Report in Power BI and How to Publish Power BI to SharePoint. Last reviewed 05 Oct 2026.
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