How to Save a Power BI Report as a PDF
- George Apostolov
How to Save a Power BI Report as a PDF: step-by-step guide
First, open your Power BI desktop and navigate to the report you want to save to PDF.
Click the 'File' menu at the top-left of the screen.
Select 'Export'.
Click 'Export to PDF'.
Power BI will generate and save the report PDF with the current page views.
Quick answer: To save a report as a PDF in Power BI, open your desktop report, click the File menu, select Export, and then click Export to PDF to generate and save the document with current page views.
About this Power BI tutorial
Export your Power BI reports to PDF quickly by accessing the File menu and selecting the export option. This guide shows how to save a Power BI Report as a PDF in 5 steps, starting with "First, open your Power BI desktop and navigate to the report you want to save to PDF" and finishing with "Power BI will generate and save the report PDF with the current page views". The interactive demo above is a click-through copy of the real Power BI interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to save a Power BI Report as a PDF?
5 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Power BI data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Power BI. Related guides: How to Save a Power BI Report as Template, How to Save Power BI and How to Schedule Power BI Refresh. Last reviewed 05 Oct 2026.
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