How to Set Up Round Robin Calendly
- George Apostolov
How to Set Up Round Robin Calendly: step-by-step guide
Click on the '+ New Event Type' button.
Choose the 'Round robin'.
Enter a name for your event.
Set the duration for the event.
Add and choose a host from your team.
Click 'Continue'.
Click the 'Scheduling settings'.
Select 'Use same hours for all hosts'.
Once done, click 'Save and close'.
Limit the number of meetings per day for each team member.
Add buffer time before and after meetings.
Specify the minimum amount of notice required for scheduling an event.
Click 'Save and close'.
You can also edit which users can edit, share, or view your event by clicking the gear icon.
Click 'Edit permissions'.
Add the name and click 'Apply' to proceed.
That's it! You have successfully set up your round robin event in Calendly.
Quick answer: To set up a round robin event in Calendly, click '+ New Event Type', choose 'Round robin', enter a name and duration, add a host, and click 'Continue'. Configure scheduling settings, save, limit meetings, add buffer time, specify notice, save again, and optionally edit permissions using the gear icon.
About this Calendly tutorial
Create and configure a round robin team event in Calendly with custom hosts, meeting limits, buffer times, and permissions. This guide shows how to set Up Round Robin Calendly in 17 steps, starting with "Click on the '+ New Event Type' button" and finishing with "That's it! You have successfully set up your round robin event in Calendly". The interactive demo above is a click-through copy of the real Calendly interface, so you can rehearse each step before doing it in your own account.
Frequently asked questions
How many steps does it take to set Up Round Robin Calendly?
17 steps. Each one is listed in order above, and the demo highlights exactly where to click.
Can I try it without changing my own account?
Yes. Clicking through the demo doesn't touch your Calendly data or settings. Once you know the flow, repeat it in your own workspace.
This tutorial is filed under Calendly. Related guides: How to Use Calendly with Outlook, Integrate HubSpot and Calendly for appointment scheduling and Integrate Mailchimp and Calendly for event registration. Last reviewed 05 Oct 2026.
Create your first interactive demo in minutes
No credit card required • Start building today
